Address hygiene
How to keep addresses updated for a large family
Large families need a repeatable address update workflow, not a once-a-year scramble.
Quick answer
Keep large-family addresses current by tracking freshness states, updating shared households once, sending list-based request links, and reviewing submissions in batches.
Track freshness separately from the address
An address field tells you what is on file. Freshness tells you whether it is missing, unconfirmed, recently updated, stale, requested, submitted, or reviewed.
Use households to avoid duplicate work
If several people share one address, update the household once and connect the right people to that home.
Batch the review work
For a large family, review by list, household, or campaign. Use filters to focus on missing addresses and submitted updates first.
Practical checklist
- Mark whether each address is missing, stale, requested, submitted, reviewed, or ready.
- Update shared household addresses once instead of duplicating work for each person.
- Use lists to target Christmas cards, reunion packets, or specific family branches.
- Recover skipped submissions so accidental decisions can be revisited.
- Export only reviewed records to print or Google Workspace.
FAQ
Can address updates be reviewed in batches?
Yes. GroupDex campaign and list workflows support status filtering and review queues for larger update efforts.